How to add users to Jira boards
Jira is a popular task management tools used across multiple industries. It is exceptionally popular in IT and is built to be used with the Agile framework but if you know how to use and organize things in Jira, you can use it in almost any field.
Jira boards
A Jira board shows you the items or issues created under a project. Every project that you create in Jira comes with one board already created however, you can create additional boards that show specific items or issues from the current project. For example, you can create a board that will show all items that are related to a particular feature that is being developed.
You can invite other users to a Jira board however, it is important to first understand how permissions work when it comes to a Jira board. A single Jira account or website can have multiple projects under it. Each project will have its own boards. When you invite a user to a Jira board, you can invite them with permissions that give them access to all of Jira. This means they will be able to access all the Jira boards for all the projects that have been created on the Jira site.
You can also invite users to a single project and they will only have access to the boards created under that particular project.
Add users to Jira boards
Now that you know how permissions work when adding users to a Jira board, you can start adding them. Make sure you have the correct admin level permissions to add/invite users to a Jira website, project, and board.
- Open your Jira website and login.
- At the top right, click the cogwheel button and select User Management from the menu.
- Enter the email address for the user you want to invite.
- Click Add members.
An invite will be sent to the email that you entered. The user must click on the invite, set up their Jira account, and join the project. Once they join the project, they will be able to view the Jira boards under it.
User permissions in Jira
The process for inviting users to a project in Jira does not include a step where permissions are defined. To manage permissions i.e., which projects and subsequently which boards a user will have access to you need to understand how they are defined.
Jira comes with pre-defined ‘Groups. You can access these groups from the column on the left on the User Management page. The groups have their own set of permissions already set up. To grant a user a set of permissions, you have to add them to the correct group. You can also create custom groups with a custom set of permissions.
- Click the cogwheel button at the top right in Jira and select User management.
- Scroll down to the list of users.
- Click the more options button next to a user and select Add to group.
- Select the group you want to add the user to.
Once a user is added to a group, their permission and access across the Jira site will update.
